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WEDF 2016 - FAQs

  • wedf16faq

    VENUE AND DATES

    WEDF 2016 is co-hosted by the Ministry of Development Strategies and International Trade of Sri Lanka through the Sri Lanka Export Development Board (EDB). It will take place on 12-13 October 2016 at the:

     

    Bandaranaike Memorial International Conference Hall (BMICH)

    Bauddhaloka Mawatha, Colombo 07 – Colombo - Sri Lanka

    www.bmich.lk/

     

    THEME AND PROGRAMME

    The theme of WEDF 2016 is ‘Trade for Success: Connect, Compete, Change.’

    Click here for more information on the programme. The programme will be organized around plenary sessions, in-focus sessions and how-to workshops.

     

    B2B MEETINGS

    Within the WEDF 2016, ITC and EDB will organize facilitated B2B meetings enabling opportunities for SMEs around the world to meet potential partners in the following sectors:

    • Information and Communications Technologies (ICTs)
    • Tourism
    • Specialty food, including tea and spices
    • Processed food
    • Apparel
    • Rubber and Manufacturing

    Companies wishing to participate in B2B meetings can register at http://www.intracen.org/itc/events/wedf2016/b2b/

    For more information on B2Bs, contact brodriguez@intracen.org

     

    COMPANY VISITS

    Company visits have been organized for all WEDF participants on the morning of 14 October. Participants can express their interest during the registration (part 2, once participation is approved). For more information on company visits click here.

     

    TOURISTIC PACKAGES

    Touristic packages have been developed for all WEDF participants upon individual request. Participants can express their interest during the registration (part 2, once participation is approved). For more information on touristic packages click here.

     

    BOAT SHOW SRI LANKA

    A complimentary visit to the Boat Show Sri Lanka will be offered to all WEDF participants on the 14th October in the afternoon. For more information click here.


    REGISTRATION, BADGE ISSUANCE AND SECURITY

    For security reason it is mandatory for all attendees to pre-register in order to receive a badge and be allowed access to the WEDF venue.

     

    If you haven’t done so, you can register online at https://itcevents.event2mobile.com/Account/Registration. Once you fill all mandatory fields in the application form, the WEDF team will approve your application and you will receive a login and password which will allow you to access and complete the second part of the registration. Please keep this login information as it will allow to access the WEDF mobile event application during the conference (more details below).

     

    If you encounter any difficulties with your registration, please contact us at wedf@intracen.org or call us at +41 22 730 0316, 9am – 6 pm CEST (phone calls will only be taken until 5 October included).

     

    Badges will be made available at the BMICH prior to the conference as of 11 October. Once on-site, please pick your badge up as soon as possible to avoid the crowd of the opening.

     

    TRAVEL PREPARATION AND VISA

    Flights: recommended arrival date is 10 October for B2B participants or 11 October for all other participants. Recommended departure date from Colombo is 14 October in the late afternoon/ evening (after the company visits).

     

    Participants can benefit from online promotional codes with Sri Lankan Airlines. To obtain the 25% economy class discount code:

    Passengers must send proof of confirmed registration to Thiwanka Dharmapala (MICE Promotions Executive) at: thiwanka.dharmapala@srilankan.com; and to Pasan Kumarasinghe (MICE Promotions Coordinator) at: pasan.kumarasinghe@srilankan.com

    Once the code received, passengers can book their tickets at: www.srilankan.com/WEDF-2016

    Once the code received, passengers can contact bookings@srilankan.com for any inquiries regarding the promotional codes

    VISA

    All participants (except speakers and government representatives) are requested to obtain their own valid travel documents and make any necessary arrangements to travel to Colombo. Participants can apply through the online visa page of the Department of Immigration and Emigration: www.eta.gov.lk under the business ETA category.

     

    Participants from Pakistan, Afghanistan, Nigeria, Niger and Yemen are advised to apply their ETA in advance as their application might require more time to be treated.

     

    Participants from Syria can get visa on arrival at the airport based on prior recommendation from Sri Lanka EDB and Ministry of Foreign Affairs.

     

    Participants need to make sure they register to the WEDF using same information as displayed on their official passports (exact passport name and number) to enable the Department of Immigration and Emigration to expedite the process at the airport.

     

    Only approved participants will be provided (at the part 2 of the registration module) with an invitation letter from EDB which can be used to support visa applications (non ETA).

     

    ACCOMMODATION AND MEALS    

    Participants should book accommodation in one of the following hotels to be able to take advantage of the free transportation from/to the airport and from/to the WEDF venue.

     

    The list of hotels here below provides preferential rates to WEDF participants, the below rates are inclusive of all local Taxes (approximately 30%),  whereas rates published rates on the hotel websites are not inclusive of any taxes.

     

    To book your hotel room:

    Send an email to the following 3 email addresses:

    vasula@walkerstours.com

    michelle@walkerstours.com

    sanjaya@walkerstours.com

     

    Indicate that you are a WEDF participant and specify:

    Room type

    Check-in and check-out dates

    Number of nights

    Flight details

    Choose one of the hotel here below

     

    PREFERRED: Cinnamon Lakeside, Colombo

    http://www.cinnamon-lakeside-colombo-sri-lanka.en.ww.lk/

    Superior rooms

    SGL/BB – US$ 162/- per room per night

    DBL/BB – US$ 174/- per room per night

    TWIN/BB – US$ 174/- per room per night

     

    Cinnamon Grand, Colombo http://www.cinnamonhotels.com/cinnamongrandcolombo/

    Deluxe rooms

    SGL/BB – US$ 176/- per room per night

    DBL/BB – US$ 188/- per room per night

    TWIN/BB – US$ 188/- per room per night

     

    Cinnamon Red, Colombo      http://www.cinnamonhotels.com/cinnamonredcolombo/

    Standard rooms

    SGL/BB – US$ 116/- per room per night

    DBL/BB – US$ 126/- per room per night

    TWIN/BB – US$ 126/- per room per night

     

    The Steuart by Citrus, Colombo www.citrusleisure.com/thesteuart/

    Superior rooms

    SGL/BB – US$ 100/- per room per night

    DBL/BB – US$ 110/- per room per night

    TWIN/BB – US$ 110/- per room per night

     

    Once your hotel reservation is confirmed, kindly include this information (ie. in which hotel you will be staying) in the WEDF registration page (you can log in again and add it)

     

    Meals are provided during the conference (lunch, dinner and coffee breaks). A Sri Lankan night dinner will take place on 12 October at the Cinnamon Grand Hotel (Dress code: national dress or smart business wear).

     

    TRANSPORTATION

    Venue: WEDF will provide shuttle bus transportation from/to the airport and from/to the WEDF venue (BMICH) as well as to the other partner hotels, during the 11-14 October dates.

     

    At your arrival at the airport of Colombo, local staff from the organizing team will welcome you and facilitate your transportation.

     

    VIPs

    All Ministers and Heads of organizations will benefit from VIP treatment during their stay in Colombo according to the Protocol of the Government of Sri Lanka. This includes airport formalities at the arrival/departure and transportation. More information will be provided directly by EDB.

     

    LANGUAGES AND INTERPRETATION

    WEDF 2016 will be held in English. Interpretation will be provided for both plenary and in-focus sessions into French and Spanish.

     

    COMPUTERS AND WIFI

    We recommend all participants to bring their own laptops if needed. A cyber café is available in the WEDF venue. WIFI connection is available in the whole venue.

     

    LOCAL MOBILE NUMBER

    You are encouraged to purchase a local SIM card to facilitate communications during the event with the WEDF team. Sales points of the Sri Lankan phone companies are available at the airport arrival area.

     

    EVENT APP

    The WEDF event mobile application (smartphones and tablets) is now available for free downloading on Android and Apple store (search for ITC events). Using your registration login and password you will be able to access the full event programme and speakers’ information, the latest event news, updates, photos and any other practical information. In addition, participants will be able to connect among themselves before, during and after WEDF 2016.

     

    WEB STREAMING

    WEDF 2016 plenary and in-focus sessions will be broadcasted live on the WEDF website.

     

    SOCIAL MEDIA

    Follow #WEDF2016 on ITC Twitter and Facebook.

     

    OTHER PRACTICALITIES

    Local laws and customs: Participants are kindly requested to respect local traditions, customs, laws and religions at all times and be aware of their actions to ensure that they do not offend other cultures or religious beliefs, especially if you intend to visit religious areas.

    Be aware of cultural sensitivities when filming or photographing people and religious, military or construction sites. If in doubt, seek permission.

     

    CONTACT US

    If you are interested in learning more about WEDF or have any questions regarding your participation, please visit the WEDF website: www.intracen.org/wedf or contact us at wedf@intracen.org

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    If you are interested in learning more about WEDF, please contact us at wedf[at]intracen.org