Article 1
The parties shall be deemed to have made these rules a part of
their mediation agreement whenever they have provided for mediation
by the Commercial Arbitration and Mediation Center for the Americas
(hereinafter referred to as the "administrator") under its
mediation rules. These rules, and any amendment of them, shall
apply in the form obtained at the time the demand for, or
submission to, mediation is received by CAMCA. The parties, by
written agreement, may vary the procedures set forth in these
rules.
I. Commencing the Mediation
Article 2 Notice of Mediation
1. Any party or parties to a dispute may initiate mediation by
filing with the administrator a submission to mediation or a
written request for mediation pursuant to these rules, together
with the appropriate filing fee. Where there is no submission to
mediation or contract providing for mediation, a party may request
the administrator to invite another party to join in mediation.
Upon receipt of such a request, the administrator will contact the
other parties involved in the dispute and attempt to obtain their
agreement to mediation.
2. A request for or submission to mediation shall contain a
brief statement of the nature of the dispute, and the names,
addresses, and telephone numbers of all parties to the dispute and
their representatives, if any. The initiating party shall
simultaneously file two copies of the request with the
administrator and one copy with every party to the dispute.
II. The Mediator
Article 3 Multi-national Panel of Mediators
CAMCA shall establish and maintain a multi-national panel of
mediators and shall appoint mediators as provided in these
rules.
Article 4 Appointment of Mediator
1. If the parties have not appointed a mediator and have not
mutually agreed on a method of appointment, the administrator shall
send simultaneously to each party to the dispute an identical list
of names of persons chosen from the multi-national CAMCA panel.
Normally, a single mediator will be appointed, unless the parties
agree otherwise.
2. Each party to the dispute shall have twenty (20) days from
the transmittal date in which to strike names objected to, number
the remaining names in order of preference, and return the list to
the administrator. If a party does not return the list within the
time specified, all persons named therein shall be deemed
acceptable. From among the persons who have been approved on the
relevant lists, and in accordance with the designated order of
mutual preference, the administrator shall invite the acceptance of
a mediator to serve. If the parties fail to agree on any of the
persons named, or if acceptable mediators are unable to act, or if
for any other reason the appointment cannot be made from the
submitted lists, the administrator shall have the power to make the
appointment from among other members of the panel without the
submission of additional lists. To the extent possible, the
administrator will abide by any agreement of the parties regarding
the desired qualifications of the mediator.
Article 5 Challenge of Mediator
Persons serving as mediators shall be independent and
impartial. No person shall serve as a mediator in any dispute in
which that person has any financial or personal interest in the
matters in dispute between the parties or the result or outcome of
the mediation. Prior to accepting an appointment, the prospective
mediator shall confirm his/her availability and disclose any
circumstance likely to create justifiable doubts as to impartiality
or independence. Upon receipt of such information, the
administrator shall either replace the mediator or immediately
communicate the information to the parties for their comments. In
the event that the parties disagree as to whether the mediator
shall serve, the administrator will appoint another mediator. The
administrator is authorized to appoint another mediator whenever
the appointed mediator is unable to serve promptly.
Article 6 Replacement of Mediator
If any mediator becomes unwilling or unable to serve or is
disqualified, the administrator will appoint another mediator,
taking into account the expressed preferences of the parties.
Article 7 Authority of Mediator
1. The mediator does not have the authority to impose a
settlement on the parties but will seek to assist them in reaching
a satisfactory resolution of the dispute.
The mediator is authorized to conduct joint and separate
meetings with the parties and to make oral and written
recommendations for settlement. Whenever necessary, the mediator
may also obtain expert advice concerning technical aspects of the
dispute, provided that the parties agree and bear the costs of
obtaining such advice. Arrangements for obtaining such expert
advice shall be made by the mediator or the parties, as the
mediator shall determine.
2. The mediator is authorized to end the mediation whenever,
in the judgment of the mediator, further efforts at mediation would
not contribute to a resolution of the dispute between the
parties.
III. General Conditions
Article 8 Representation
1. By agreeing to mediate under these rules, the parties
undertake to conduct the mediation in a bona fide and forthright
manner and make a serious attempt to resolve the dispute.
2. Any party may be represented in the mediation. The names,
addresses and telephone numbers of such persons shall be
communicated in writing to all parties and to the
administrator.
3. The parties shall make every reasonable effort to ensure
that their representatives have the necessary authority to settle
the dispute.
Article 9 Date, Time, and Place of Mediation
The mediator shall fix the date and the time of each mediation
session in consultation with the parties.
The mediation shall be held at any convenient location
agreeable to the mediator and the parties, as the mediator shall
determine, including the most convenient office of the
administrator.
Article 10 Identification of Matters in Dispute
1. At least ten (10) days prior to the first scheduled
mediation session, each party shall provide the mediator with a
brief memorandum setting forth its position with regard to the
issues that need to be resolved, its position with respect to these
issues and all information reasonably required for the mediator to
understand these issues. Such memoranda shall be mutually exchanged
by the parties.
2. The parties will be expected to produce all information
reasonably required for the parties and the mediator to understand
the issues presented.
3. The mediator may require any party to supplement such
information.
Article 11 Privacy
Mediation sessions are private. The parties and their
representatives may attend mediation sessions. Other persons may
attend only with the permission of the parties and with the consent
of the mediator.
Article 12 Confidentiality
1. Confidential information disclosed to a mediator by the
parties or participants in the course of the mediation shall not be
divulged by the mediator. All records, reports or other documents
received or made by the mediator while serving in that capacity
shall be confidential. The mediator shall not be compelled to
divulge such records or to testify in regard to the mediation in
any adversarial proceeding or judicial forum.
2. The parties shall maintain the confidentiality of the
mediation and shall not rely on, or introduce as evidence in any
arbitral, judicial, or other proceeding:
(a) views expressed or suggestions made by another party with
respect to a possible settlement of the dispute;
(b)admissions made by a party in the course of the mediation
proceedings;
(c) documents, notes, or other information obtained during the
mediation proceeding;
(d) proposals made or views expressed by the mediator;
or,
(e) the fact that a party had or had not indicated willingness
to accept a proposal.
Article 13 No Stenographic Record
There shall be no stenographic record of the mediation
proceedings.
Article 14 Termination of Mediation
The mediation shall be terminated:
(a) by the execution of a settlement agreement by the
parties;
(b) by a written declaration of the mediator to the effect
that further efforts at mediation are no longer worthwhile;
or,
(c) by a written declaration of a party or parties to the
effect that the mediation proceedings are terminated.
Article 15 Mediation Settlement
Parties who undertake to mediate under these rules agree to
carry out any settlement agreement without delay.
Article 16 Exclusion of Liability
1. Neither the administrator nor any mediator is a necessary
party in judicial proceedings relating to the mediation.
2. Neither the administrator nor any mediator shall be liable
to any party for any act or omission in connection with any
mediation conducted under these rules, save that they may be liable
for the consequences of conscious and deliberate wrongdoing.
Article 17 Interpretation and Application of Rules
The mediator shall interpret and apply these rules insofar as
they relate to the mediator's powers and duties. All other rules
shall be interpreted and applied by the administrator.
Article 18 Expenses
The expenses of any information production shall be paid by
the party producing such information. All other expenses of the
mediation, including required travel and other expenses of the
mediator and representatives of the administrator, and the expenses
of any information or expert advice produced at the direct request
of the mediator, shall be borne equally by the parties unless they
agree otherwise.
Administrative Fees
The Filing Fee
The filing fee payable in U.S. dollars at the time mediation
is requested is $500. This fee is to be borne equally or as
otherwise agreed by the parties.
Additionally, the parties are charged a fee based on the
mediator's time. It is suggested that parties consult the
administrator for applicable rates.
There is a $150 charge to the filing party where the
administrator is requested to invite other parties to join in
mediation, which will be applied to the filing fee upon obtaining
the parties' agreement to mediate.
The expenses of the administrator and the mediator, if any,
are generally borne equally by the parties. The parties may vary
this arrangement by agreement.
Deposits
Before the commencement of mediation, the parties shall
equally deposit such portion of the fee covering the cost of
mediation as the administrator shall direct and all appropriate
additional sums that the administrator deems necessary to defray
the expenses of the proceeding. When the mediation has terminated,
the administrator shall render an accounting and return any
unexpended balance to the parties.
Refunds
Once the mediation file is opened, no refund of filing fees
will be made.